Administrative Assistant (AKA Multitasking Meerkat)
Do you have the cooperation of a meerkat and the multitasking skills to manage high-volume, often confidential tasks in a fast-paced environment?
As our Administrative Assistant you will play a pivotal role in supporting the Canopy Team by ensuring smooth day-to-day operations and organizational efficiency. Reporting to the Operations Manager, this role requires the ability to manage high-volume, often confidential tasks in a fast-paced environment. The ideal candidate will be adaptable, detail-oriented, and capable of maintaining professional standards while responding to shifting priorities.
Location
Vancouver, Canada
Position Type
Full Time
Reports To
Operations Manager
Compensations
CAD 70-95K gross per annum, contingent on experience, plus benefits.
Start Date
ASAP
Organizational Administration & Coordination:
- Work with the Operations team to support office logistics and maintenance, including equipment support, and coordinating with service suppliers
- Assist with IT-related support requests (e.g., Salesforce, Dropbox, Zoom, Asana).
- Develop and maintain electronic and paper filing systems.
Meeting & Event Coordination:
- Support online and in-person organizational events.
- Schedule and organize internal and external meetings.
- Supporting the team’s work in agenda items and draft agendas for staff calls.
- Support travel and logistical needs for key Canopy meetings, including Staff Planning Sessions, and other Canopy-sponsored events.
Essential Requirements:
- Minimum of 2-3 years of experience as an administrative assistant or in a similar role.
- Strong organizational skills with the ability to multitask and prioritize effectively.
- Experience in project management is an asset.
- Ability to work both independently and collaboratively within a fast-paced, dynamic team environment.
- Demonstrated ability to exercise sound judgment and problem-solving skills.
- Proficiency in Microsoft Office, Project Management, and CRM (e.g. Salesforce)
- Proficiency in Asana, Salesforce would be an advantage
- Yes AND approach
- Deadline-driven and goal-oriented, performs duties with speed and accuracy without constant supervision.
- Good sense of humour
- Capability to work independently and collaboratively within a team.
- Excellent interpersonal, oral, and written communication skills; ability to effectively communicate and interact with all individuals with integrity, empathy, and sincerity.
- Ability to build harmonious working relationships with Canopals and external partners
- Maintains a calm and professional demeanour.
- Proven self-starter and problem solver with strong decision-making skills and a desire for continuous learning.
- Ability to act with tact, good judgment, and discretion and maintain confidentiality.
- Ability to multi-task efficiently with attention to detail.
How To Apply
SEND US YOUR COVER LETTER AND CV
Send us your CV and Cover Letter detailing why you’re the perfect fit for this role, addressed to the hiring panel, along with the exercise below and email to chiefcharmer@canopyplanet.org and mark the subject line: “Multitasking Meerkat”
There are few environmental organizations that can match Canopy in its unflinching commitment to saving the world’s forests and the many species that depend on them, while having the pragmatic acumen necessary to help companies do better by those forests.
- Margaret Atwood
Novelist, Poet, and Literary Critic
Canopy is a solutions-driven not-for-profit environmental organization dedicated to protecting forests, species, and climate. For 25 years, Canopy has been a driving force in transforming wood-based supply chains — including publishing, packaging, and textiles — to eliminate fibre coming from the world's most critical forests and ensure a livable planet for all.
Canopy embraces equity and diversity and is committed to a workplace that is enriched by the people, needs, and desires of our diverse community. We thank all applicants; however, we will only contact candidates who successfully secure an interview.
Canopy offers a competitive salary range. New Canopals can expect a salary typically within the lower half of the range, reflecting our commitment to equitable compensation practices. We believe in fostering a supportive work environment where employees can thrive. We also offer comprehensive benefits packages, professional development opportunities, and a supportive workplace culture dedicated to environmental conservation. At Canopy, we prioritize the well-being and growth of our team members, ensuring they have the resources and support needed to excel in their roles and contribute meaningfully to our mission.
